ESTIMATING ADMINISTRATOR

Position Overview
As an Estimating Administrator, you will play a key role in supporting the Estimating Team throughout the entire bid process—from initial receipt of Requests for Proposals (RFPs) to final bid submission. Your responsibilities will include coordinating estimate documentation, managing communications, and providing vital administrative support to streamline and enhance the efficiency of the estimating process.

Key Responsibilities (include but are not limited to)

• Maintain daily communication with the Chief Estimator, Senior Estimators, Estimators, and Project Managers

• Deliver clear and professional written and verbal communication

• Utilize strong technical and software skills to support estimating functions

• Organize and prioritize tasks effectively, ensuring accurate documentation and timely follow-up

• Demonstrate a strong attention to detail and accuracy

• Foster a collaborative, team-oriented work style

• Meet tight deadlines and manage multiple tasks efficiently

• Organize and maintain hard copy estimate files

• Coordinate with vendors regarding requests, due dates, and inquiries

• Manage and update the estimating bid calendar in Microsoft Outlook, including site visit scheduling

• Take initiative, show willingness to learn, and quickly assume responsibility

• Exhibit excellent interpersonal skills and a professional, approachable demeanor

• Support a fast-paced environment with flexibility and a commitment to excellence

Experience & Qualifications

• Minimum of 2 years of administrative experience

• Experience in the construction industry preferred

• Strong ability to build and maintain professional relationships

• Proficient in written and verbal communication

• Skilled in CRM platforms such as HubSpot or equivalent sales tracking systems

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with Procore is a plus

Education

• High School Diploma or GED required

• Bachelor’s degree preferred, but not required

Core Competencies

• Proficiency with Microsoft Office applications

• Familiarity with iSqFt or similar estimating software

• Experience with phone systems and general office equipment

Additional Requirements

• Valid driver’s license and reliable personal transportation

• Authorization to work in the United States

About Bowdoin Construction
Bowdoin Construction is a recognized industry leader with over 50 years of experience building exceptional projects across New England. Headquartered in Needham Heights, MA, we specialize in academic, corporate, healthcare, hospitality, and retail construction. Our commitment to innovative solutions and client satisfaction sets us apart.

We take pride in our family-oriented culture, where many team members have been with us for over 20 years. With a dynamic mix of experienced professionals and emerging talent, Bowdoin continues to grow—and we invite you to grow with us.

What We Offer
We provide a competitive compensation and benefits package, including:

• Health, dental, and vision insurance

• Flexible spending accounts (health and dependent care)

• Short- and long-term disability, and life insurance

• 401(k) plan

• Tuition reimbursement

• Paid holidays and vacation

Join Us
If you’re a motivated and detail-oriented professional ready to support a high-performing team, we’d love to hear from you.